Executive Committee

President - Preferred 2 year commitment
Time Commitment: 8–10 hours/month (busiest at start and end of year)

• Acts as liaison between parents, staff, and school administration

• Facilitates monthly general and board meetings

• Oversees planning and execution of PSO events and calendar

• Represents PSO at school and district-wide functions

• Guides the board in maintaining unity and mission alignment

Vice President - Preferred 2 year commitment
Time Commitment: 4–6 hours/month

• Supports the President and steps in when needed

• Liaison to Committee Chairs to ensure coordination and accountability

• Assists with event planning and fundraising evaluations

• Ensures committee roles are filled and supported

Treasurer - Preferred 2 year commitment 
Time Commitment: 4–6 hours/month (ongoing)

• Prepares the annual budget in collaboration with the Executive Officers

• Oversees all PSO finances, ensuring expenditures align with the budget

• Issues reimbursements, maintains financial records, and ensures transparency

• Presents monthly financial reports and prepares end-of-year summary

• Files taxes and supports annual audit review

Secretary - Preferred 2 year commitment
Time Commitment: 4–6 hours/month

• Records minutes at board and general meetings; distributes and archives them

• Manages meeting logistics (sign-in, agendas, materials)

• Maintains official documentation, files, and records

• Collaborates with the Media/Communications Chairperson to ensure cohesion. 

Faculty Representative

• Serves as a liaison between school staff and the PSO

• Provides feedback on staff needs and helps coordinate staff-focused initiatives

Committee Chairpersons

Fundraising Chairperson
Time Commitment: 4–6 hours/month during key times

• Oversees all fundraising efforts, including events and passive fundraising

• Coordinates with leads for:

• Restaurant Night Lead: Manages monthly dine-out events (e.g., confirmed in PSO Calendar as monthly)

• Spring Fundraiser Lead: Oversees HMS Cares fundraiser logistics and promotion

• Evaluates and reports on fundraising success and community engagement

Events Chairperson
Time Commitment: 5–8 hours/month depending on season

• Oversees planning and execution of major events and celebrations

• Coordinates with leads for:

• Fall Festival Lead: Manages October event, vendor coordination, volunteer recruitment

• Teacher/Staff Appreciation Lead: Coordinates appreciation events, especially during October, February, & May

• 8th Grade Celebration Lead: Begins in October, surveys students in January, executes in June

• Supports logistics, volunteers, and communication for each event

Business Sponsorship Chairperson
Time Commitment: 2–4 hours/month

• Recruits and maintains relationships with local business sponsors

• Works with the fundraising team to align sponsor outreach with event needs

• Oversees sponsor acknowledgment and benefits fulfillment

Volunteer Chairperson
Time Commitment: 3–6 hours/month (busiest August–October)

• Coordinates volunteer recruitment and management across all PSO programs

• Maintains volunteer database and helps Chairs fill needs

• Organizes volunteer appreciation, including notes and spring event

Media/Communications Chairperson
Time Commitment: 2–4 hours/month

• Manages PSO social media accounts (e.g., Facebook, Instagram, Website)

• Creates content, shares event updates, and boosts community engagement

• Collaborates with event and fundraising chairs for promotion

• Collaborates with Secretary and Parent Square lead to ensure cohesion. 

• Coordinates with leads:

  • Parent Square Lead

  • Translation Services

Leads

Restaurant Night Lead
Time Commitment: 1–3 hours/month

• Coordinates monthly dine-out fundraisers with local restaurants

• Communicates dates and details to the Social Media and Communications teams for promotion

• Tracks fundraiser earnings and reports results to the Fundraising Chair

• Helps build ongoing partnerships with restaurants that support Hazelbrook Middle School

• Works closely with the Treasurer to ensure funds are received and recorded properly

Spring Fundraiser Lead
Time Commitment: 4–6 hours/month (January–March)

• Organizes the school’s largest annual fundraiser (e.g., HMS Cares)

• Collaborates with the PSO Board to set goals, select platforms, and design campaign materials

• Coordinates logistics, marketing, and volunteer needs

• Tracks donations and prize eligibility (if applicable), working closely with the Treasurer

• Ensures clear communication with staff, families, and students

Fall Festival Lead
Time Commitment: 6–10 hours/month (August–October)

• Oversees planning and execution of the October Fall Festival, a major school community event

• Coordinates vendor booking (e.g., inflatables, food, games), volunteer shifts, and set-up/cleanup

• Works with the Events Chair, Yearbook/Leadership students, and school staff for logistics and support

• Promotes the event in collaboration with the Social Media and Translation teams

• Leads post-event feedback collection to guide future improvements

Teacher/Staff Appreciation Lead
Time Commitment: 2–4 hours/month (heavier in October, February & May)

• Plans and organizes teacher/staff appreciation initiatives throughout the year

• Coordinates themed treat deliveries, small gifts, and meals during key times (conference week, holidays, Teacher Appreciation Week)

• Recruits volunteers and donations as needed

• Works with school staff to identify preferences and needs

• Ensures staff feel valued and celebrated by the Hazelbrook community

8th Grade Celebration Lead
Time Commitment: 3–6 hours/month (October–June)

• Forms the 8th Grade Celebration Committee in fall and gathers student input via surveys

• Helps select event location, theme, and key activities (photo booth, games, snacks, etc.)

• Coordinates logistics, communications, fundraising (if needed), and volunteer recruitment

• Works closely with the Events Chair, school staff, and PSO Board to align plans

• Ensures the celebration is inclusive, fun, and a memorable send-off for 8th graders

Parent Square Lead
Time Commitment: 1–3 hours/month

• Works with the Secretary and Media/Communication chairpersons to ensure Push Notifications are delivered.

Translation Services
Time Commitment: 1–3 hours/month

• Provides translation of PSO communications (flyers, newsletters, event materials)

• Ensures multilingual families can access and engage with school events and information

• May be a volunteer or possibly compensated position, depending on availability, capacity, and PSO budget approval.

• Works in collaboration with the Secretary and Event Leads to meet translation deadlines